Koelbel Con Exhibitor Information Exhibitor FAQsClose AllExpand All Exhibitor Rules and Requirements, collapsed Print this Answer What is event schedule and floorplan?, collapsed Print this Answer Are exhibitors given a lunch break?, collapsed Print this Answer May I use the Koelbel Con logo to promote my appearance at the event?, collapsed Print this Answer What is the tax and sales information for an exhibitor?, collapsed Print this Answer Do I need insurance to be an exhibitor?, collapsed Print this Answer How do I become an exhibitor at Koelbel Con?, collapsed Print this Answer See More Exhibitor Application Want to be an exhibitor at Koelbel Con? Complete this form or download and submit your form by July 1, 2017.* indicates a required field. Company Name * RequiredParent Company Name (if different)Preshow Contact Name * Required First Last Onsite Contact Name (if different) First Last Email * Required Phone * RequiredOnsite Phone (if different)Website - enter a valid website URL for example http://www.google.com * Required Address * Required Street Address Address Line 2 City State AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific ZIP Code Product and Services (check all that apply) * Required Artist Movie/TV Retailer Distributor Non-Profit Videogame Publisher Manufacturer Publisher Description * RequiredPrice Range of Goods (if selling): * Required * Required I understand that I am solely responsible for collecting cash and paying any and all taxes due from the sale of products (i.e. books, music, crafts, food, etc.) at programs sponsored by Arapahoe Libraries and I agree to all terms and conditions outlined herein. Name * Required First Last Today's Date * Required MM DD YYYY GENERAL TERMS AND CONDITIONS1. Defined Terms The term “Event” refers to Koelbel Con, currently scheduled for Sunday, July 30, 2017. The Event is owned, produced, and managed by the Arapahoe Libraries. As used hereinafter, the term “Organizer” means, collectively, Arapahoe Libraries, and each of its/their respective representatives. The term “Exhibitor” means, collectively, (i) the company, and any other business entity, or person that applied for exhibit space rental and (ii) each of its officers, directors, shareholders, employees, contractors, agents, representatives, and/or invitees as applicable. The term “Exhibit Facility” refers to the Koelbel Library. 2. Assumption of Risks; Indemnification Exhibitor expressly assumes all risks associated with, resulting from or arising in connection with Exhibitor’s participation or presence at the Event, including without limitation all risks of theft, loss, harm, damage or injury to the person, property, business or profits of Exhibitor or Exhibitor’s employees, contractors, representatives, patrons, guests or invitees. Exhibitor shall indemnify, defend and hold Organizer and the Exhibit Facility harmless from any and all claims, demands, suits, liabilities, damages, losses, and costs resulting from participation in the Event. Under no circumstances shall Organizer or Exhibit Facility be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages whatsoever. Organizer makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters. Exhibitors selling wares must provide proof of insurance with a minimum of $1,000,000 occurrence, $2,000,000 general aggregate and $2,000,000 products/ completed operations aggregate with “Arapahoe Library District - 12855 E Adam Aircraft Circle, Englewood, CO 80112” listed as additional insured or must sign an additional waiver form holding harmless ALD against any and all claims, damages and losses. 3. Qualifications of Exhibitor Arapahoe Libraries, in its sole discretion, shall have the right to determine whether a prospective exhibitor is eligible to participate in the Event. Applicants may be required to submit a description of the nature of their business and the items intended to be exhibited at the Organizer’s discretion. No adult/mature materials may be displayed or sold. 4. Assignment of Space; Occupancy Exhibitors shall be assigned one table (2’x5’) to display or sell all wares. Requests for additional tables may be made on a per case basis. Assignment of table location is at the discretion of the Organizer and will be communicated to the Exhibitor on the day of the Event. Exhibitors may request (but are not guaranteed) premium placement on the outside deck near the main Exhibit Facility entrance. Exhibitors not agreeing to this location in advance will be placed inside the Exhibit Facility at the Organizer’s discretion. Exhibitors will be granted up to 120 minutes of setup time before the start of the Event and must be present at a minimum of 60 minutes before the start of the Event. All exhibits must remain open and available during the entirety of the Event. Exhibitor shall promptly pay for any and all damages to the Exhibit Facility or associated facilities, booth equipment or the property of others caused by the Exhibitor. Exhibitors shall not play or permit the playing or performance of, or distribution of any copyrighted material at the Event unless it has obtained all necessary rights and paid all required royalties, fees or other payments. 5. Listings and Promotional Materials By Exhibitor’s participation in the Event, Exhibitor expressly grants Organizer a fully paid, perpetual non-exclusive license to use, display and reproduce the name, trade names and product names of Exhibitor and Exhibitor wares in any directory (print, electronic or other media) and to use such names in Organizer’s promotional materials. Organizer shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor from any lists or materials. Exhibitor agrees that Organizer may also take photographs of Exhibitor’s booth space, exhibit and personnel during, before or after the open hours of the Event and use such photographs for any ALD promotional or informational purposes. 6. Taxes and Licenses Exhibitor shall obtain any licenses, permits or approval under federal, state or local law applicable to its activities at the Event at its sole expense. Exhibitor shall obtain any necessary tax identification numbers and permits and is responsible for paying all taxes, license fees, use fees, or other fees, charges, levies, or penalties that become due to any governmental authority in connecting with any activities at the Event. 7. Laws and Patron Code of Conduct Federal, State and city laws must be strictly observed. Exhibitor shall be responsible for compliance with all applicable laws. Exhibitor shall also be responsible for following all rules and regulations outlined in the Organizer’s Code of Conduct. * Required I have read and accept the terms and conditions EmailThis field is for validation purposes and should be left unchanged. Can you tell me more about this webform submission? The contents of this webform are sent to library staff via email. We recommend that you do not submit confidential information (like your library card number, passwords or credit card information). If you need to share confidential information with library staff, we suggest that you use other channels of communication, such as the telephone. Visit our Privacy Statement to learn more about how your personal information is handled and protected. This information will be submitted via email. Learn More. Still have questions? Ask us! Questions? Fill out this form and we'll get back to you ASAP. Thank you!* indicates a required field. Name * Required First Last Preferred method of contact? * RequiredEmailPhoneEmail * Required Phone * RequiredHow can we help? * RequiredNameThis field is for validation purposes and should be left unchanged. Can you tell me more about this webform submission? The contents of this webform are sent to library staff via email. We recommend that you do not submit confidential information (like your library card number, passwords or credit card information). If you need to share confidential information with library staff, we suggest that you use other channels of communication, such as the telephone. Visit our Privacy Statement to learn more about how your personal information is handled and protected. This information will be submitted via email. Learn More.