Meeting Room Reservations


Reserve a Meeting Room

The Arapahoe Libraries offer meeting space at no charge to all nonprofit, community and for-profit/business groups, regardless of their beliefs or affiliations. Alcohol is not allowed in the meeting rooms.

Interested in having your event catered? Light catering options are available for events hosted at the Smoky Hill and Koelbel libraries.

Minimum attendance for our meeting rooms is 7. Maximum attendance (15-200) depends on the size of the room reserved. Small study rooms are available in some of our libraries for groups size 1-6.

We are now accepting applications for meetings scheduled through April 2016.

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Meeting Room Reservation Change on March 1, 2016

As of March 1, 2016, there will be a change in our meeting room sign up process. In order to simplify the process, we have replaced our current trimester reservation system with a three-month rolling calendar. Therefore, meeting rooms will now be available for reservations three months at a time. For example, on March 1, you may reserve meeting rooms through May 31, and on April 1, you may reserve meeting rooms through June 30.

For questions regarding this change, please email us.

Sheridan library has a Meeting room as well as a Conference room available to reserve. The Conference room holds up to 12 people and may also be reserved as a Studio (for a maximum of 3 people). To reserve the Conference Room/Studio at Sheridan, please call 303-LIBRARY (303-542-7279). At that time, please indicate equipment you will need (for example, the mobile media cart for the studio) to ensure it is available. Please review the Studio guidelines prior to calling to make your reservations.

Applications will be processed on a first-come, first-served basis. Priority will be given to individuals who submit their applications online. The applications will be accepted in the following order of priority:

* Online
* Phone: 303-LIBRARY (303-542-7279) ALD Answers is available to take your call Monday through Thursday 9 am to 9 pm, Friday and Saturday 9 am to 5 pm, and Sunday 1 pm to 5 pm.

For more information, call 303-LIBRARY (303-542-7279), email, or read the complete Meeting Room Policy and Meeting Room Guidelines.

The Forum at Koelbel Library is available to reserve. Please review the policy and guidelines prior to making reservations.

Study Rooms
Got a big project you’re working on? Need a place for a study group? Many of our libraries offer study rooms, for use by up to 6 people. Study rooms are available during open library hours. Whenever you might need some extra space or a quiet place, reserve a study room.

Meeting Room Terms of Use