Authorization of Expenditures

The Board of Trustees assures the effective use of taxpayer dollars through the proper authorization of expenditures; the regular review and monitoring of expenditures; and, the application of competitive bidding procedures.

Expenditures are authorized by the Board through its adoption and appropriation of an annual Budget. The Executive Director, or designee, is authorized to expend the approved Budget with the following limitations:

  • Expenditures with a single vendor which exceed $100,000 (or 1% of the annual operating budget, whichever is lower)
  • Intergovernmental agreements
  • Facility leases and real estate transactions
  • Financing transactions
  • Payment of judgements against the District and/or settlement of lawsuits and threats of lawsuits

Spending is monitored by the Board through monthly review of revenues and expenses which compare actual spending to budget. In order to address risk the Board reviews annually expenditures with single vendors where cumulative purchases exceed $100,000 per year.

Procedures for competitive bidding are developed and implemented by management to ensure the selection of the best vendors, products and services for the Library District.

ADOPTED December 1987 and July 2006
REVISED November 2005
REVISED May 2013
REVISED Sept 2016 (combined Authorization of Expenditures and Purchasing Policy)

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