Meeting Room Reservations

Online Meeting Room Application

Arapahoe Library District offers meeting space at no charge to all nonprofit, community and for-profit/business groups, regardless of their beliefs or affiliations. Alcohol is not allowed in the meeting rooms.

Interested in having your event catered? Light catering options are available for events hosted at the Smoky Hill and Koelbel libraries.

Minimum attendance for our meeting rooms is 7. Maximum attendance (15-200) depends on the size of the room reserved. Small study rooms are available in some of our libraries for groups size 1-6.

Meeting room reservations are made on a recurring basis, four months at a time. Priority will be given to those who submit their applications online. If you are interested in receiving notification of upcoming signups, please provide us with your email.

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We are now accepting applications for meetings scheduled through August 2015.

For meetings scheduled September 2015-December 2015:
For meetings scheduled September 2015-December 2015: we will accept applications for the Koelbel, May, Castlewood, Smoky Hill, Southglenn, Sheridan, and Kelver libraries starting at 7:00 am online on Tuesday, July 21, 2015.

Sheridan library has a Meeting room as well as a Conference room available to reserve. The Conference room holds up to 12 people and may also be reserved as a Studio (for a maximum of 3 people). To reserve the Conference Room/Studio at Sheridan, please call 303-LIBRARY (303-542-7279). At that time, please indicate equipment you will need (for example, the mobile media cart for the studio) to ensure it is available. Please review the Studio guidelines prior to calling to make your reservations.

Due to the opening of a creative makerspace at Castlewood Library, the Castlewood Conference Room space is available for meetings with a maximum capacity of 15 persons.

Koelbel Library is currently undergoing a renovation project; however, the meeting rooms will be available for the public to book starting in June. Koelbel's new auditorium, The Forum, and the Conference Room (with a maximum capacity of 15 persons) will also be available for bookings in June.

The Arapahoe Library District Support Services building (12855 E. Adam Aircraft Circle, Englewood 80112) meeting rooms have been made temporarily available to the public. The room will accept meeting reservations Monday through Thursday, 9 am–9 pm, and Friday, 9 am–5 pm, through May, 2015.

Applications will be processed on a first-come, first-served basis. Priority will be given to individuals who submit their applications online; however, we also accept print applications. The applications will be accepted in the following order of priority:

* Online
* Fax: 303-220-1651
* Phone: 303-LIBRARY (303-542-7279), from 9 am to 9 pm
* In-person/drop-off during library hours
* Mail

Since there is a high volume of requests, it is possible the online system will experience slowdowns, especially early in the day. If the system is slow, we encourage patrons to try again in five to 10 minutes. We appreciate your patience and understanding. Please contact 303-LIBRARY (303-542-7279) with any questions.

For more information, call 303-LIBRARY (303-542-7279) or read the complete Meeting Room Policy and Meeting Room Guidelines.

Study Rooms
Got a big project you’re working on? Need a place for a study group? Many of our libraries offer study rooms, for use by up to 6 people. Study rooms are available during open library hours. Whenever you might need some extra space, please read our study room guidelines to reserve a room.