Staff Use of Library Property Policy

LIBRARY PROPERTY 

Internet and local network systems, including computer equipment, software, storage media, web browsing, instant messaging, email, telephone and voicemail systems are Library District property and are to be used for business purposes. All data stored on Library District computers and in cloud district accounts is also considered Library District property. Because the Library District is a public organization, data stored on Library District computers and in cloud district accounts is subject to public review under the Colorado Open Records Act. The Library District may access any material in staff email or on Library District computers and in cloud district accounts at any time. Although staff may select individual passwords, staff should not assume that any phone records, electronic communication, or documents created or stored on Library District equipment or in cloud district accounts are confidential.

Staff are prohibited from engaging in any activity that is illegal under federal, state, local or international laws. This includes unauthorized copying of copyrighted materials and installation of any copyrighted software. In addition, the following actions are prohibited at the library, including: introducing malicious programs into the network or server, effecting security breaches, circumventing user authentication, revealing staff account passwords, allowing others the use of staff accounts, logging onto any websites that contain pornographic material or sending emails that contain discriminatory language.

LIBRARY CARD PRIVILEGES AND RESPONSIBILITIES 

Internet and local network systems, including computer equipment, software, storage media, web browsing, instant messaging, email, telephone and voicemail systems are Library District property and are to be used for business purposes. All data stored on Library District computers and in cloud district accounts is also considered Library District property. Because the Library District is a public organization, data stored on Library District computers and in cloud district accounts is subject to public review under the Colorado Open Records Act. The Library District may access any material in staff email or on Library District computers and in cloud district accounts at any time. Although staff may select individual passwords, staff should not assume that any phone records, electronic communication, or documents created or stored on Library District equipment or in cloud district accounts are confidential.

Staff are prohibited from engaging in any activity that is illegal under federal, state, local or international laws. This includes unauthorized copying of copyrighted materials and installation of any copyrighted software. In addition, the following actions are prohibited at the library, including: introducing malicious programs into the network or server, effecting security breaches, circumventing user authentication, revealing staff account passwords, allowing others the use of staff accounts, logging onto any websites that contain pornographic material or sending emails that contain discriminatory language.

ADOPTED 3/2009
REVISED 1/2018
REVISED 9/2018
REVISED 11/2019

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