Staff Use of Library Property Policy


Internet and local network systems, including computer equipment, software, storage media, web browsing, instant messaging, email, telephone and voicemail systems are Library District property and are to be used for business purposes. All data stored on Library District computers and in cloud district accounts is also considered Library District property. Because the Library District is a public organization, data stored on Library District computers and in cloud district accounts is subject to public review under the Colorado Open Records Act. The Library District may access any material in staff email or on Library District computers and in cloud district accounts at any time. Although staff may select individual passwords, staff should not assume that any phone records, electronic communication, or documents created or stored on Library District equipment or in cloud district accounts are confidential.

Staff are prohibited from engaging in any activity that is illegal under federal, state, local or international laws. This includes unauthorized copying of copyrighted materials and installation of any copyrighted software. In addition, the following actions are prohibited at the library, including: introducing malicious programs into the network or server, effecting security breaches, circumventing user authentication, revealing staff account passwords, allowing others the use of staff accounts, logging onto any websites that contain pornographic material or sending emails that contain discriminatory language.


Along with our patrons, staff can enjoy the privilege of holding an employee library card without incurring any fines for overdue materials. However, staff are expected to be responsive to due dates and notices, following Library District policies and guidelines. Transactions within a staff library card account other than check ins, check outs, and placing holds must be handled by a supervisor. Staff may not override the computer system to renew books that are on hold for other patrons, nor override the computer system to extend due dates or manipulate the system in any other way that circumvents the circulation guidelines.

Scope: This policy applies to employees, contractors, volunteers, temporary employees and other workers at the Arapahoe Library District, including all personnel affiliated with third parties. These rules are in place to protect the Arapahoe Library District and its employees. Inappropriate use exposes the Library District to risks including virus attacks, compromise of network systems and services, and legal issues.

Violations of this policy may lead to disciplinary action.

ADOPTED 3/2009
REVISED 1/2018
REVISED 9/2018
REVISED 11/2019

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