Vibe Boards Available for Use at the LibraryVibe Boards Available for Use at the Library

Looking to meet online or work collaboratively with a remote team? Arapahoe Libraries has installed interactive Vibe boards in all of the reservable study rooms. Vibe boards are available by request in other library spaces.

Learn More Learn More

RESERVATIONS

BY LOCATION

STUDY ROOMS

Looking for a space to study on your own or with a small group? Study rooms are available at no charge and include a whiteboard, digital screen and a table and chairs.

Please read the Study Room Guidelines before reserving a room
Bookable for a maximum of 3 hours a day per group
Can be booked up to 60 days in advance

STUDY ROOM GUIDELINES

Study rooms are free for non-profit, community and for-profit/business groups regardless of their beliefs or affiliations. If you have questions, contact us.

Please check in with a staff member when you arrive to confirm your reservation.

Study rooms are available for smaller groups.
Study rooms may be booked for a maximum of 3 hours per day per group.
Study rooms are available on a first-come, first-served basis. They may be booked in advance online or by calling 303-LIBRARY (303-542-7279).
Groups should notify Arapahoe Libraries 24 hours in advance to cancel. If a group has not arrived or called to report a delay within 15 minutes after the scheduled time, staff may allow others to use the room.
Study room reservations can be made up to 60 days in advance.
Study rooms may be booked by persons of any age.
Light snacks and covered drinks are allowed in the study rooms. Tobacco products and alcohol may not be used anywhere in the library.
All groups are responsible for setup and cleanup. Facilities must be left in a clean and orderly condition. Users must pay costs for repair of any damage incurred. Arapahoe Libraries is not responsible for materials or equipment left in the study room by the user(s).
Permission to use study rooms does not constitute endorsement by the Arapahoe Libraries staff or Board of Trustees. No advertisement or announcement implying such endorsement will be permitted. Arapahoe Libraries, at its sole discretion, reserves the right to revoke meeting and study room privileges at any time.
Any advertisement or announcements regarding reservable spaces may not include the Arapahoe Libraries logo or suggest co-sponsorship and needs to contain the following disclaimer: "Granting of permission by the Arapahoe Library District to use library facilities does not constitute endorsement by the Library District staff or Board of Trustees."

For more information, see our Reservable Spaces Policy, opens a new window.

RESERVE A ROOM

MEETING ROOMS

Looking for a large space to host a meeting or presentation? Meeting rooms and conference rooms are equipped with projector, whiteboard, tables and chairs all available at no charge to both non-profit and for-profit groups.

Please read the Meeting Room Guidelines before reserving a room
Can be booked up to 60 days in advance
Light catering options are available for events hosted at Smoky Hill and Koelbel libraries.
For after-hours reservations call 303-LIBRARY (303-542-7279).

MEETING ROOM GUIDELINES

Meeting rooms are free for non-profit, community and for-profit/business groups regardless of their beliefs or affiliations. If you have questions or would like to schedule an after-hours reservation, contact us.

Please check in with a staff member when you arrive to confirm your reservation.

Minimum attendance for meeting rooms is 7. Maximum attendance (15-178) depends on the size of the room reserved. Groups fewer than 7 may use unoccupied meeting room spaces for up to three hours at a time on a walk-in basis: check in with a staff member onsite to reserve the space.
- Patrons or groups with fewer than 7 people are limited to a maximum of three hours of reservable space per day across all library locations. This includes any combination of study rooms and meeting rooms. Once this time limit is reached, patrons are welcome to use non-reserved spaces until needed by another group.
Meeting Rooms may be booked for a maximum of 40 hours per month per group.
Meeting rooms are available on a first-come, first-served basis. They may be booked in advance online or by calling 303-LIBRARY (303-542-7279).
Groups should notify Arapahoe Libraries 24 hours in advance to cancel. If a group has not arrived or called to report a delay within 30 minutes after the scheduled time, staff may allow others to use the room.
Meeting room reservations can be made up to 60 days in advance.
After-hours reservations are available at most Arapahoe Libraries locations. After-hours reservations can be made by calling 303-LIBRARY (303-542-7279) by persons aged 12 and older. Two people are required to be present for any after hours usage of the rooms. Walk-in groups that wish to extend their reservations to after-hours must have a minimum of two people.
- The library and library staff will be unavailable after closing, but you will have access to your meeting room in addition to the restrooms.
- After-hours meeting users should plan to be self-sufficient since library staff will be unavailable. After-hours reservations must begin at least 30 minutes prior to the library closing, so you should plan to use that time to set up the room and ask any questions of staff.
- All meetings must end by 10 pm. The building will be secured at 10:15 pm and an alarm will sound after that time if the doors are opened.
Meeting rooms may be booked by persons of any age.
Light snacks and covered drinks are allowed in the meeting rooms. Tobacco products and alcohol may not be used anywhere in the library.
Only signs that are 8 ½ x 11 are allowed to be posted and they can only be posted by the meeting room(s).
All groups are responsible for setup and cleanup. Facilities must be left in a clean and orderly condition. Users must pay costs for repair of any damage incurred. Arapahoe Libraries is not responsible for materials or equipment left in the meeting room by the users.
Occasionally, groups may be asked to change the time or the place of their meetings to accommodate library programs. Some libraries are designated polling places. Meeting rooms may be rescheduled if a conflict with library programs and/or polling requirements occurs. Groups are given as much notice as possible.
Permission to use meeting rooms does not constitute endorsement by Arapahoe Libraries or Board of Trustees. No advertisement or announcement implying such endorsement will be permitted. Arapahoe Libraries, at its sole discretion, reserves the right to revoke meeting and study room privileges at any time.
Any advertisement or announcements regarding reservable spaces may not include the Arapahoe Libraries logo or suggest co-sponsorship and needs to contain the following disclaimer: "Granting of permission by the Arapahoe Library District to use library facilities does not constitute endorsement by the Library District staff or Board of Trustees."

RESERVE A ROOM

Meeting Room CateringMeeting Room Catering

Need snacks for your meeting? Light catering options are available for events hosted at Smoky Hill and Koelbel Library meeting rooms.

FAQs

ROOM RESERVATIONS

Study and meeting room reservations can be made up to 60 days in advance.

Reserve a room, opens a new window online or call 303-LIBRARY (303-542-7279).
Call 303-LIBRARY (303-542-7279) for help making a reservation.
The library and library staff will be unavailable after closing, but you will have access to your meeting room in addition to the restrooms.
All meetings must end by 10 pm. The building will be secured at 10:15 pm and an alarm will sound after that time if the doors are opened.
Library staff are not available after the library closes. For after-hours reservations, users should plan to be self-sufficient. After-hours reservations must begin at least 30 minutes prior to the library closing, so, you should plan to use that time to set up the room and ask any questions of staff.
The library will not be accessible after regular closing hours. You must check in with staff prior to the library closing to use meeting rooms after hours.
Reserve a space, opens a new window online or call 303-LIBRARY (303-542-7279) for help reserving a room.

Please review the Meeting Room Guidelines, opens a new window or Study Room Guidelines, opens a new window for more information.

AFTER HOURS RESERVATIONS

Call 303-LIBRARY (303-542-7279) for help making a reservation.
Two people are required to be present for any after hours usage of the rooms.
The library and library staff will be unavailable after closing, but you will have access to your meeting room in addition to the restrooms.
All meetings must end by 10 pm. The building will be secured at 10:15 pm and an alarm will sound after that time if the doors are opened.
Library staff are not available after the library closes. For after-hours reservations, users should plan to be self-sufficient. After-hours reservations must begin at least 30 minutes prior to the library closing, so, you should plan to use that time to set up the room and ask any questions of staff.
The library will not be accessible after regular closing hours. You must check in with staff prior to the library closing to use meeting rooms after hours.

Search

Vibe Boards Available for Use at the LibraryVibe Boards Available for Use at the Library

RESERVATIONS

BY LOCATION

STUDY ROOMS

MEETING ROOMS

Meeting Room CateringMeeting Room Catering

EXPLORE MORE

Art Galleries

Cafes & Event Catering

Castlewood Makerspace

Digital Media Stations

Art Galleries

Cafes & Event Catering

Castlewood Makerspace

Digital Media Stations

FAQs

ROOM RESERVATIONS

AFTER HOURS RESERVATIONS

Connect

About

Info

Get Involved

I speak:

Vibe Boards Available for Use at the LibraryVibe Boards Available for Use at the Library

RESERVATIONS

BY LOCATION

STUDY ROOMS

Single Button Module

MEETING ROOMS

Single Button Module

Meeting Room CateringMeeting Room Catering

EXPLORE MORE

FAQs

ROOM RESERVATIONS

How far in advance can I make a study or meeting room reservation?

How do I reserve the meeting rooms after-hours?

What will I have access to during my after-hours reservation?

What time do I need to leave?

Whom can I contact if I need assistance during my after-hours meeting?

What if I show up for my reservation after the library has closed?

How do I reserve a study or meeting room?

AFTER HOURS RESERVATIONS

How do I reserve the meeting rooms after-hours?

What is the minimum number of people required for using meeting rooms after hours?

What will I have access to during my after-hours reservation?

What time do I need to leave?

Whom can I contact if I need assistance during my after-hours meeting?

What if I show up for my reservation after the library has closed?